Things to know about Employee Transportation service policies

Things to know about Employee Transportation service policies

During the pandemic period, remote work opportunities were tremendous. All employees are now returning to their offices. According to CNBC, half of the organizations in the country require their employees to work from home for five days a week. The demand for corporate transportation has increased to a greater extent as a greater number of employees return to the workplace towards the end of 2022.

Companies in the post-pandemic era must guarantee employee safety and adopt a proactive strategy for their well-being, including easy and secure commuting. Organizations may automate and streamline this procedure with the use of powerful employee transport management software.

Here is all the information you need to know about corporate mobility solutions, often known as employee shuttle management systems.

What is a transportation management system for employees?

The end-to-end movement of personnel from point A to point B is automated and streamlined via an employee transportation management system. It establishes a digital connection between all parties participating in the process.

The advantages of automated employee transportation systems

1) Improve worker safety.

Monitoring active rides and ensuring employee safety has never been simpler thanks to features like live ride tracking and SOS notifications. Background checks on drivers, call masking, etc., provide employers with the tools they need to keep an employee transportation system secure.

2) Monitor the driver’s behavior

Modern sensors that are built into cars or the driver’s phone assist in tracking driving habits. It provides for the flagging of occurrences such as reckless driving, speeding, unneeded stops, idle time, etc.

3) Reduce employee stress caused by commuting.

According to a survey, the daily commute is frequently the least preferred employee activity and it is more stressful than the actual work. The entire pick-up and drop-off process is made simple and less stressful with native applications for employees and drivers.

4) Improve overall staff productivity

Employees may experience difficulty, stress, lateness, and a loss of productivity as a result of poor route planning and unscheduled workplace commutes. Employee travel from home to work and back again is made effective by a simple transportation booking process and ideal route planning.

5) Conserve fuel and reduce carbon emissions.

Traditional employee commutes have been one of the significant contributors to emissions. Feature-rich employee shuttle solutions make corporate mobility more sustainable and cost-effective. Planning and optimizing the journey based on employee locations is easier with the system for a faster and hassle-free ride.

6) Maintain legal compliance

When it comes to transportation laws, an automated employee transportation system assists in keeping track of compliance with things like car registration, driver registration, legal requirements, vehicle upkeep, and more.

7) Handles a variety of employee transportation use cases.

Employee transport automation software can be used for a variety of purposes, including fleet management, ride-sharing, corporate, and others.

What are the key features of employee transportation management software?

  1. Live ETA and real-time tracking

Through real-time monitoring and live ETA, drivers, employees, and supervisors are kept up to date on their whereabouts and informed. Employees may track their pick-up and drop-off ETAs, and managers can receive real-time information on new hires’ onboarding.

  1. Automated scheduling and routing

The computerized routing and scheduling engine helps to cut down on travel time while maximizing seat and fleet usage. Employees can opt to request a ride for their commute when their information is uploaded to the employee shuttle system. Using the requested rides as a basis creates a vehicle timetable and plans out the day’s itineraries. According to traffic, detours, reroutes, weather, etc the system also optimizes routes.

  1. Constant communication

The employee shuttle system offers tools like in-app messaging and one-tap calling to let drivers, staff, and management remain in touch via their own applications.

  1. For all stakeholders, native mobile and online applications

All stakeholders benefit from the effectiveness and efficiency of native apps to fulfill their responsibilities. For instance, supervisors may watch all current shuttles from a dashboard through a web app while drivers and employees receive messages and real-time ETAs concerning journey specifics.

  1. Analytics and reporting

Numerous operational and user-based reports on tracking, travel, personnel activities, audit trails, maintenance, etc. are available from the system. Additionally, it offers useful information that managers may use to fill in gaps and enhance operations.

  1. Alerts and notifications

Push notifications to provide for the prompt delivery of immediate updates to employees on their prospective travel plans and reservations. Drivers receive real-time alerts with location information concerning employee rides.

Final thoughts

Employees anticipate a smooth, effective, and efficient business mobility solution. Additionally, businesses must seriously step up their efforts to cut carbon emissions and deepen their commitment to environmental protection. Ultimately, firms will be able to entice workers back to the office after the epidemic if they can provide a sustainable and more economical employee transportation system.

Are you looking for employee transportation services? Get in touch with us. Karunadu Services Private Limited provides mobility solutions for a quicker and more effective employee commute.

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