The practice of providing transportation for workers is spreading throughout the world. You may ensure that your employees arrive at work in a safe manner and raise their morale so they can work hard. Transportation for employees is now included in employee benefits and is thought of as a desirable perk. Businesses are preparing to provide transportation for workers in increasing numbers.
However, a lot of people are concerned about the method of assigning and maintaining routes, timetables, and expenses. Additionally, different times of the day may see your personnel arrive. To simplify employee mobility, businesses must use automation and technology. Let’s examine how a system for managing staff travel can reduce inefficient travel practices.
Employee Transportation Management Trends
Several employers use different strategies for the management of employee travel services. In addition, the introduction of COVID-19 presented a number of difficulties for their current practices recently. What was typical was disturbed by the demands for safe travel and physical separation. In light of this, there was a significant transformation in employee transportation management. The following list of global trends for the year at hand includes:
1. Employee safety is required
Today, we are more aware of the value of safe travel. Businesses have stopped considering the risks that are present on the roads. The implications for health and hygiene must now be taken into account. Employee commutes have gotten more difficult as a result of sterilized vehicles, low passenger volume, plenty of sanitizers, etc. Employers are also paying attention and making an effort to ensure that employee transportation is healthy.
2. Maintaining flexibility
Life is not fully predictable. Nobody expected that we would spend months trapped in our houses and perhaps be afraid to leave. Likewise, you can’t totally rely on your pickup points or route planning. There’s a chance that some of your staff members will prefer to get in the car somewhere else. Or, something unexpected can happen that makes your precisely planned routes useless. Employers are therefore continuing to be very adaptable to any last-minute alterations.
3. Intelligent Transportation
Employee commutes are evolving into a smart business model. New avenues of opportunity are being opened by transportation management solutions. Nowadays, getting to work is just as effortless and technologically advanced as calling a cab from your phone. A few components of transport management that are still in use today include automatic trip records, GPS tracking, and instant notifications. These benefits are not offered by conventional employee transportation arrangements.
4. Changing to Green
Nowadays, sustainable transportation is even being used by enterprises. Our efforts to minimize our impact on the environment now include how your staff travels. Employee mobility is a key way that employers are contributing to the transformation. As follows:
- Providing incentives to keep a low-emission car on the road
- Offering vouchers or cash payments for using public transportation
- Adding electric vehicle charging stations to workspaces
- promoting the use of company-provided buses or vans in place of personal vehicles.
The transportation sector as a whole is evolving at the moment. The transportation of employees is also undergoing a revolutionary transition for the better.
What are the challenges faced by businesses while managing employee transport?
Since the beginning, employee transportation has continued to be a difficult area. Many firms do not like the current trends and the need for change. Let’s go over the main obstacles every firm may face while promoting worker commuting.
1. Route Design
It takes a lot of work to plan the ideal route for your fleet. Numerous things need to be taken into account, including:
- Pickup time and location
- Drivers are accessible
- Selecting the appropriate cars for a route
- determining drivers’ routes
The process becomes more difficult when routes are planned manually. A few circumstances, including traffic and obstacles along the route, are also outside of your planning and control.
2. Excessive driving
The optimum routes for saving time and distance cannot be taken by your fleet due to improper planning. Additionally, other circumstances could result in fuel waste from your drivers and the late arrival of your staff. One common reason for driving around pointlessly is a new pickup location or a new driver. If a GPS map is not being used, finding a pickup location could take some time and searching around.
3. Maintaining Schedules
Maintaining the punctuality of your fleet is no easy task. Additionally, keeping track of pickup or drop-off times is a difficult task. A single car running late can have an impact on the rest of your transportation system. For instance, you might designate one car to pick up and drop off employees for each shift. Your next shift’s workers will be late as well if the automobile is late dropping off the workers.
4. Added resources and costs
You observed how employee transportation faces a number of difficulties. Unfortunately, these difficulties ultimately result in higher expenses and resource waste. Your fuel consumption will increase if your drivers make unnecessary trips. Drivers may be forced to take a longer detour due to traffic and barricades. Another reason why resources are wasted is poor management. High costs ultimately have an effect on your revenue and decrease your earnings.
What are the benefits of using employee transportation management technology?
You can use technology, just like logistics firms, to get around transportation problems. The best approach to ensure that your human resources have the greatest possible commuting experience is to implement an employee transport management system. With the aid of employee transport management software, you can manage your fleet, plan your routes, and execute punctual commutes.
1. Planning in real-time
Utilizing a GPS map, technology aids in route planning. After supplying information regarding pick-up and drop-off locations, times, and other details, the process can be automated. Even real-time elements like traffic are taken into consideration during the process, which then calculates the ideal route for your drivers.
2. Tracking in Real Time
A GPS map can be used to track every car in your fleet in real-time. You will also be able to observe the driving paths your vehicles have traveled. Your employees’ security is guaranteed by live tracking. You may also configure your system to give immediate alerts if any vehicle deviates from the planned route.
3. Real-Time Communication
Drivers’ mobile apps are a part of contemporary transportation solutions. You don’t have to employ someone to answer calls or alert drivers to any changes. You may send a notification or speak with your driver right from your admin panel. Additionally, you can automate messages based on events like a change in pickup location.
4. Apps for Employees
There is potential for customization and additional functionality in your employee travel management system. By having access to information about pickup sites, arrival times, and other relevant details, the staff may plan their commute. They know all the information, so they don’t have to wait or stand in the wrong place.
What are the benefits of an employee transportation management app?
1. Cost Savings
With the implementation of technology, the cost of maintaining your fleet is significantly reduced. There are numerous ways to cut expenses.
- No more running your car needlessly.
- No paying callers’ or fleet managers’ salaries
- Monitoring fuel consumption and travel distance
- The shortest routes are taken by drivers to save on distance.
Your fleet will operate on schedule thanks to good planning and execution. You can reduce hold-ups and prevent squandering valuable office time for your staff. Your workforce is more productive since everyone is on time for both arrival and departure.
3. Better management
With the use of a digital system, you can manage your drivers and fleet much more effectively. Your platform will simplify workflow and save time by notifying users of changes and arranging routes accordingly. By taking into account changes in real-time, you will be able to maintain your flexibility.
Transportation management can be made more convenient for your company and employees by digitising it. Planned events take place, and you can reduce late arrivals. On their phones, your drivers receive the planned routes, which they then use a GPS map to navigate precisely. Just like when they get a cab, your staff have a better commute.
5. Employees who are energized
Employees are becoming increasingly interested in travel benefits. By offering them a smooth commute experience, you may inspire your staff to succeed. By providing the finest mobility options for employees, businesses may be able to create a situation where everyone benefits. Your rewards will greatly exceed your investment!
As we head back to the workplace, more organizations are looking to deploy an employee travel management system. Businesses with a huge workforce must embrace digital to provide their employees with a positive commute experience. As a result, this technology can assist in differentiating your company and carving out a specific market space. This necessity can be used by a transport management firm as well to compete. Using this automated platform to control your employee transportation operations is highly recommended.